JETVINA – Providing Flight Permit Services in Vietnam: A Comprehensive Guide for International Operators

As Vietnam increasingly emerges as a key destination for tourism, business, and logistics activities, the demand for operating international flights to and from the country has grown significantly. However, operating an international flight—especially non-scheduled flights such as private jets, cargo operations, medical evacuation flights, or technical flights—requires one essential legal step: obtaining flight permits from the aviation authorities.

Airspace is part of a nation’s territory, and the issuance of flight permits is an exercise of national sovereignty to ensure that security, safety, and aviation regulations are strictly observed. In Vietnam, this process is strictly overseen by the Civil Aviation Authority of Vietnam (CAAV). Therefore, understanding and complying with the correct procedures is not merely a formality but a decisive factor in the success of any flight plan.
This article provides a detailed and comprehensive guide to the types of flight permits, the application process, and the essential role of a local support provider such as JetVina.

 

 

Classification of Flight Permits in Vietnam

To operate legally within Vietnamese airspace, operators must identify and obtain the correct type of permit that matches the purpose of the flight. The first and most common type is the Landing Permit, which authorizes an aircraft to land at one or more airports in Vietnam. This permit applies to all flights that have Vietnam as a point of departure or destination, including passenger flights, cargo operations, tourism, and business trips.

For routes that do not involve landing, operators will need an Overflight Permit. This type of permit allows an aircraft to transit through airspace under Vietnam’s control without making any landing, and is typically used for transit or through flights.

Another common case is the Technical Stop Permit, which allows an aircraft to land solely for technical purposes such as refueling or crew change, without any commercial activity taking place.

It should be noted that for special cases such as military flights, government flights, or flights transporting dangerous goods or live animals, the permit application process will be more complex. These cases require additional documentation and cross-sector coordination with authorities such as the Ministry of National Defence, the Ministry of Foreign Affairs, and aviation security agencies.

 

 

Procedure and Documentation for Obtaining Flight Permits into Vietnam

The permit application process requires a carefully prepared and complete documentation package, covering legal, technical, and operational information. The core documents used to verify the operator’s legal status and safety standards include the Air Operator Certificate (AOC), the Certificate of Aircraft Registration, and valid Aircraft Insurance certificates. Depending on the nature of the flight, information on the pilot-in-command and the flight crew may also be required.

In addition to legal documentation, a detailed flight plan is indispensable. It must provide information on the intended route, including the departure airport, destination, alternate airports, and reporting points along the way. The operator must also clearly indicate the scheduled departure and arrival times, the specific purpose of the flight, as well as the list and detailed information on the number of passengers or the type of cargo being carried. Finally, an official request letter from the operator is required to complete the application package.

 

 

The Role and Processing Capabilities of JetVina – Your Local Support Partner

The flight permit process in each country has its own specific requirements. In Vietnam, one of the most critical factors is the processing timeframe.

This is where the role of a professional local support partner such as JetVina becomes essential. With an in-depth understanding of procedures and direct working relationships with the competent authorities, JetVina has the capability and experience to successfully process permit applications within a standard timeframe of 07 working days. This efficiency comes from our ability to optimize the documentation from the outset. Our team carefully reviews every detail to ensure completeness and accuracy, thereby minimizing the risk of rejection or requests for additional information – the main causes of delays.

Moreover, JetVina’s expertise is particularly valuable when it comes to handling complex cases. For urgent medical evacuation flights, we act as a crucial bridge, conveying the critical nature of the mission to the authorities in order to expedite the review process as much as possible. For sensitive flights such as those carrying VIP passengers or operating through military areas, our experience allows us to anticipate additional verification requirements and advise operators to prepare the necessary documents in advance, turning a potentially lengthy process into a tightly managed plan.

By communicating effectively in the local language and proactively monitoring the progress of each case, JetVina transforms a complex legal procedure into a seamless service, ensuring that the operator’s flight plan is executed on schedule.

 

 

JetVina’s Comprehensive Flight Permit Support Services

In Vietnam, JetVina provides comprehensive support services for obtaining flight permits, covering all types of international flight operations. Our capabilities include handling documentation for private and passenger charter flights, cargo operations, medical evacuation and emergency flights, as well as technical and ferry flights. We are also experienced in supporting government and diplomatic flights, as well as technical stops for refueling purposes.

JetVina acts as the primary point of contact and official liaison with the Vietnamese aviation authorities, while also coordinating with relevant airport stakeholders upon arrival, ensuring a smooth and efficient experience for operators and flight crews.

Flight permits are not merely an administrative formality – they are a critical factor that determines the success and on-time execution of any international flight plan. Given Vietnam’s specific regulatory and legal framework, partnering with a local support provider like JetVina, who has a deep understanding of the process, is a strategic decision. It helps minimize risk, optimize time, and ensure that all operational activities are conducted seamlessly.

 

JetVina is a specialized private aviation company, providing private aircraft solutions and charter flight services with its headquarters in Vietnam. We operate a global network of aircraft, covering Vietnam, Southeast Asia, Asia, and many other international regions.

For detailed consultation on the right aircraft, schedules, costs, or customized private jet services, clients can contact JetVina via WhatsApp/Điện thoại/Zalo: +84 396 919 611 or email: flights@jetvina.com.

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